Privacy Policy

Template notice (remove before launch). This is a drafting scaffold, not legal advice. Have it finalized by qualified counsel for your jurisdiction(s) and your actual data practices — including GDPR/CCPA obligations and the handling of a deceased person’s likeness and post-mortem publicity rights, which vary by state and country.

1. Who we are

Encore (“Encore,” “we,” “us”) is a private commissioning house. You can reach us at roy@encorecommissions.com or [[ MAILING ADDRESS ]].

2. Information we collect

• Inquiry information you provide through our forms — name, email, phone, and anything you choose to share.
• Commission materials you entrust to us — recordings, video, photographs, letters, writings, and family recollections.
• Limited technical data such as basic analytics, if enabled. [[ Specify analytics tooling and consent approach. ]]

3. How we use it

• To respond to your inquiry and arrange a confidential conversation.
• To create, refine, and steward the portrait you commission.
• To meet our legal, accounting, and contractual obligations.

4. What we will never do

We will never sell your information or commission materials, share them other than as needed to fulfill your commission, or use them to train any system beyond your own family’s portrait. We do not publish or identify a commission without explicit, written consent.

5. Who can access materials

Only the small, vetted team working on your commission, under confidentiality obligations, and any service providers strictly necessary to deliver and safeguard the work. [[ List sub-processors / licensed technology partners and their safeguards. ]]

6. Storage, security & retention

[[ Describe where and how materials are stored, encryption, access controls, and how long inquiry data and commission materials are retained. ]]

7. Your rights & choices

You may request access to, correction of, or deletion of your information, and you control the use and retirement of a delivered portrait. [[ Add jurisdiction-specific rights (GDPR/CCPA), and the process to exercise them. ]]

8. Deceased individuals & likeness rights

[[ Explain how consent and standing are established for the person being preserved, and how post-mortem rights of publicity and likeness are respected. Counsel should tailor this to applicable law. ]]

9. Changes to this policy

We may update this policy from time to time. Material changes will be posted here with a revised date.

10. Contact

Questions about privacy: roy@encorecommissions.com.